Accidents · incidents · safeguarding
A safer way to record what happened, and what happens next
Replace loose paper forms and scattered messages with one secure record. Dance schools can document, notify and follow up; parents and dancers can report concerns and reply in the same protected place.
18 Sep · Ava Morgan · Studio Two
16 Sep · Being looked into
Record an accident
Accident and first-aid record
From first record to final follow-up
A clear process helps the right people act, keeps families informed and preserves an accurate history.
01
Record
Capture what happened, when, where and who was involved.
02
Notify
Share the right information with the parent without a loose paper trail.
03
Acknowledge
See when a parent has received and acknowledged the record.
04
Follow up
Investigate, add updates, record actions and move the case to resolution.
For the dance school
A proper record, not another admin trail
Record an accident in class, a concern after rehearsal or something that happened at a performance, trip or competition, even when another platform manages the event.
- One dated record for accidents, injuries and safeguarding concerns
- First-aid details, treatment, witnesses and location captured together
- Clear statuses from reported through investigation to resolution
- Parent-visible updates kept separate from confidential staff notes
- A durable history instead of paper forms, inboxes and message threads
18 Sep · Ava Morgan · Studio Two
16 Sep · Being looked into
Record an accident
Accident and first-aid record
Accidents & concerns
Reports and updates from your school
Ankle injury in rehearsal
Ava Morgan · 18 September
Ava landed awkwardly in rehearsal and stopped dancing. An ice pack was applied and she rested for the remainder of the session.
Injury: Left ankle
First aid: Ice pack
Please let us know how Ava is feeling tomorrow.
For parents and dancers
A direct, private line back to the school
A parent might notice a bruise at home that was not mentioned after class. A dancer with portal access may want to report something themselves. Both can create a secure record that notifies the school.
- Report something noticed at home or after an activity
- Receive a clear account of an accident recorded by the school
- Acknowledge that an update has been seen
- Reply securely as the situation develops
- Keep the conversation attached to the original record
The right record for the right situation
Clear categories make the history easier to understand and act upon.
Accident
An injury or accident, including the body area, first aid, treatment, witnesses and parent notification.
Incident
An event or behaviour that needs recording, review and an accountable follow-up trail.
Safeguarding concern
Sensitive information for authorised staff, with confidential notes kept apart from appropriate family updates.
Private by design. Clear when it matters.
Role-based access limits sensitive records to the appropriate people. Family-facing updates and replies are separated from confidential internal notes, so schools can communicate clearly without exposing protected follow-up information.
My Dance School supports your record-keeping and communication process; it does not replace your safeguarding policy, first-aid procedures or statutory duties. In an emergency call 999, and make required referrals to the appropriate authority.
Read our safeguarding approachAccident and safeguarding reporting FAQs
- Can parents report an accident or concern to the dance school?
- Yes. Parents, and dancers with their own portal access, can report an injury, mark, bruise, cut or concern directly to the school. This includes something noticed at home or after a class, rehearsal, performance, trip or competition.
- Can a dance school send an accident form to a parent?
- Yes. Staff can record what happened, first aid and treatment, then notify the parent. The parent can acknowledge that they have seen it and reply with an update.
- Are confidential safeguarding notes shown to parents?
- No. Appropriate family updates are kept separate from restricted internal notes. Access is controlled by role so sensitive follow-up remains available only to authorised staff.
- Does this replace a school safeguarding policy or statutory reporting?
- No. My Dance School provides a secure record and communication trail. Schools must still follow their own safeguarding and first-aid procedures, contact emergency services where needed, and make any required referrals to the appropriate authorities.
See how it fits your safeguarding process
We will show you the school record, parent notification and secure follow-up flow in a focused 30-minute demo.
